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Administrative Assistant I or II
Description Under general direction, the Administrative Assistant I or II will perform a full range of administrative support duties to the Public Works and Community Development Department which includes the research of specialized topics, customer service, scheduling appointments, preparation of reports, and assisting in the issuance and collection of permits and fees. The level at which an individual is hired will be dependent on their qualifications and relevant experience to the position.
Duties Performs routine and complex tasks and duties by providing office, clerical and administrative support to management staff and other staff in one or more departments as needed. Plans, organizes and carries out administrative assignments; researches, compiles and organizes a variety of information from various sources on specialized topics related to programs in assigned areas; assists in a variety of department operations; applies special knowledge in reviewing and determining completeness of applications, permits, records and files. Types or drafts a wide variety of finished documents from verbal and brief written instructions; compiles and maintains records and prepares reports; assists in the preparation of agenda materials, drafts reports, resolutions and ordinances; inputs and retrieves information from various computer data management systems such as financial and/or budget systems; maintains a variety of files and records. Processes and tracks a variety of permits and applications such as building and transportation permits; initiates and maintains a variety of files and records; ensures proper filing of documents in departmental or central files. Answers phone and greets customers at the front counter; responds to questions and concerns from the general public; provides information as is appropriate and responds to complaints. Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.
Experience The Administrative Assistant I is the entry level class in the Administrative Assistant series that allows the incumbent to develop journey level knowledge and abilities. Ttwo years of significant, directly related and progressive clerical experience related to municipal government and a high school diploma or equivalent is desired. The Administrative Assistant II is the full working level class in the Administrative Assistant series in which incumbents are expected to independently perform the full scope of assigned duties. Two years of experience equivalent to that of an Administrative Assistant I with the City of Lathrop, and a high school diploma or equivalent. Additionally, the ideal candidate will also have the following attributes: a positive attitude, a team player. Highly motivated.
Compensation $21.78 - $29.23/hour
Other Completion of an application and response to the supplemental questionnaire is required. Application will be considered incomplete if a response is not provided to all of the supplemental questions. A résumé and/or cover letter may be submitted, but should not be used as a substitute for proper completion of the application. To join our dynamic team, please submit an application at: https://www.calopps.org/city-of-lathrop If you are interested in this opportunity, please submit your application by 5:00 pm on Friday, February 9, 2018.* This recruitment will close when a sufficient number of applications have been received, or on the posted closing date; whichever occurs first.
Department Public Works
Final Filing Date 04/13/2018
Closing Date 04/13/2018
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